In the hustle and bustle of running a business, we think we can all agree that anything that makes a business owner’s life a little bit easier is worth using! That’s where Xero’s Pay Now button comes in; a handy tool designed to make life easier for you and your customers.
Whether you’re a small business owner or an accountant, this guide will walk you through everything you need to know about the Xero Pay Now button, including how to set it up.
What is the Xero Pay Now button?
If you’re already clued up on exactly what the Xero Pay Now button is, you can skip a bit further down this blog to learn its benefits and how to set it up. The Xero Pay Now button is a helpful feature in Xero’s online invoices that makes it super easy for customers to pay directly from the invoice. With just a few clicks, they can settle their bills quickly, meaning less stress for them, and a faster way to get paid for you.
It works smoothly with different payment gateways, offering a fast and convenient way to get paid. Plus, it can improve the customer experience by providing several payment options like credit cards, debit cards, and direct bank transfers.
Why use the Xero Pay Now button?
Faster payments
Who doesn’t love getting paid quickly? With the Pay Now button, customers can settle their bills the moment they receive the invoice. No more waiting around for checks or manual transfers—everything happens with just a few taps of a button.
Better cash flow
Consistent cash flow is like the heartbeat of your business. The quicker you get paid, the healthier your cash flow is going to be. The Pay Now button ensures money lands in your account faster, helping you manage expenses and plan for the future.
Happy customers
Convenience is a running theme in today’s world – we all want things to just be faster and easier. Giving your customers an easy, secure way to pay directly from the invoice improves their experience. Happy customers are loyal customers, and they’re more likely to come back for more.
Less admin work
All business owners definitely dream about less admin work; it’s a bit boring and time-consuming, after all. With the Pay Now button, payments are automated and matched to invoices, so your books are always up to date without the extra hassle.
Secure transactions
The Pay Now button uses payment gateways that prioritise security. Your customers’ data is protected, and transactions are safe from fraud, giving everyone peace of mind.
How to set up the Xero Pay Now button
Now for the bit you’ve been waiting for – how do you set up this amazing button? Here’s a simple guide to help you out!
Step 1: Pick a payment gateway
First, choose a payment gateway that suits your business. Xero works with several, including PayPal, Stripe, and Square. Think about transaction fees, the types of payments you accept, and how user-friendly each option is, this will help you to decide which one is right for you.
Step 2: Connect your gateway to Xero
Next, link your chosen payment gateway to your Xero account. Just log into Xero, go to the payment services section, and follow the prompts to connect.
Step 3: Turn on the Pay Now Button
Now, enable the Pay Now button on your invoices. This can usually be done in the invoice settings. You can also add a friendly message to guide your customers on how to use it.
Step 4: Send out your invoices
With everything set up, send your invoices as usual. Your customers will see the Pay Now button and can make payments directly from the invoice.
Best practices for using the Pay Now Button
Communicate clearly
Let your customers know about the Pay Now button and how it works. A brief explanation in your invoice email or a note on the invoice itself can go a long way to helping them use it.
Keep an eye on fees
While the Pay Now button is super convenient, remember that payment gateways charge transaction fees, so keep track of these and adjust your pricing if needed.
Review your options
Payment gateways and their fees can change, so it’s a good idea to regularly check to make sure you’re still getting the best deal for your business.
Use automation
Why not take advantage of Xero’s automation features and further reduce your admin load? You can set up reminders for overdue invoices and recurring billing for regular customers to make life even easier.
Common questions about the Xero Pay Now Button
Is there an extra cost to use the Pay Now button?
Xero doesn’t charge extra for the Pay Now button, but your payment gateway will have transaction fees.
Can I use multiple payment gateways?
Yes, you can connect more than one payment gateway to your Xero account, giving your customers multiple ways to pay.
Is it secure?
Absolutely. The Pay Now button uses secure payment gateways that protect your customers’ data and transactions.
If you have questions about Xero, or any aspect of your finances, please get in touch with the Trinity team. We’d love to help!
